Technical Writing – How to Write Project Justification Documents

As part of building the overall project scope a technical author will first need to lay out the justification documentation. This document which can also be considered a “business case” lays out the fundamental reasons for implementing the project. Here’s a simple guide on creating a project justification.

State the Problem

Businesses don’t carry out projects for fun; they perform them in order to solve a specific issue or issues. You need to describe the problem clearly and accurately at the start of your document so that you can then present the solution to that problem.

For example if you intend to implement a new HRMS (Human Resource Management System) your problem may be; “The HR team currently spends nearly 80% of its time on non-productive administrative tasks, reducing the effectiveness of the function dramatically.”

State the Solution

This should be a simple statement to define your project. This enables your reader to understand what it is you’re proposing.

“We intend to implement an automated HRMS system to reduce manual administration by half.”

Supply Supporting Information

The problem and solution aren’t going to justify your project to the stakeholders and decision makers, so you need to provide the right level of information to enable them to support your recommendation.

Examples of the kind of information you should use:

  • Market Demand – Not always the strongest argument, but if you can show that all your competitors are implementing similar systems, it certainly suggests that it may be worth considering in your organisation.
  • Business Need – In this example the business need is clear, the HR team are spending the majority of their work time on non-specialist tasks and that costs money.
  • Customer Demands - what is it that your customers are screaming out for? Don’t forget to include internal customers as well as external ones.
  • Technological Progression – what’s going on in the world around you, is there are compelling case to be told in terms of the way IT and systems are developing?
  • Legal – Don’t forget the all important obligation to the law, if you can show that your project brings compliance or makes it easier to comply with those requirements you have a stronger case.

Writing a business case or project justification is an essential part of the larger project scoping process. Ideally you should write this early in the lifecycle of your project to help you obtain funding and support. You will also then be able to clearly identify the objectives of your task so that team members have a clear message to take away.

Recruitment Video is an Important Part of an Employment Branding Strategy

Video is the # 1 form of Internet communication and can be one of the most effective medium organization uses to build its employment brand. Recruitment videos posted on an organization's career site, distributed via podcasts and posted on YouTube and social networking sites can create excitation for the organization by allowing potential candidates to experience an organization's corporate culture, values, see multiple employees' passion for the organization and see what it's like to live and work in the organization. Google's recruitment video "An inside look at Google" as been viewed over a half million times on the Internet. Other organizations such as Yahoo, Microsoft, Cisco, IBM, JP Morgan, TiVo, the US Army and Home Depot have found great success using recruitment video. I recently read that studies have shown an effective recruitment video can increase passive candidate flow by up to 30%.

An organization's recruitment video is not a commercial and should not be scripted. The goal of the video is to give an inside look at the company and employees doing real work. A recruitment video should show real employees telling real stories about the organization. The video should also include a message from the CEO or an executive in the area of ​​the organization the video is targeted. The more real the video is the more effective it will be. An effective recruitment video should be 2 to 4 minutes in length. Remember you want a potential candidate to take action so make the video compelling and fun. When you create your recruitment video give potential candidates an avenue to respond by including a link to the organization's career site and if possible an e-mail address for candidates to forward their resume.

Recruitment video is a great way to increase employee referrals. Encourage employees to include a link to recruitment videos in their e-mail auto-signatures and individual FaceBook, LinkedIn, Ning, MySpace and other social networking site pages. We've discussed using viral marketing techniques to build employment branding. Ensure that those writing about the organization include a link to the organization's recruitment video.

Remember that your recruitment video is only as good as the employment site it directs potential candidates to. Potential candidates will visit an organization's employment site to confirm if what they hear about the organization is true, read detailed information about the organization, and submit their resume. The career site should clearly identify the organization's culture, values, vision, current job openings and benefit programs. The site should reflect an organization's brand and strengthen a candidate's desire to consider employment opportunities with the organization. Included on the site should be testimonials from employees that reinvigorate what potential candidates viewed in the video.

How To Start A Restaurant Business

First of all you will need to think about the type of restaurant you want to open. Primarily, restaurants are grouped into three categories: quick service or fast food, midscale where you will get a good meal for a good price, and upscale with plenty of charm and fancy cuisine. This will also be dependent upon the type of food you want to serve, and the type of customers frequent the area.

One idea is to open an ethnic restaurant such as, Italian, Mexican, French, etc.. You can open an ethnic restaurant in any of the three categories, but before you choose take a look at the demographics of your area. You may want to take a demographic survey so you can get information on:

o The ages of the customers that will eat at your restaurant business.

o What types of ethnic groups live in the surrounding area.

o The occupations and income levels near your restaurant business.

o How many people will be interested in the type of food you will be serving.

o What are the needs, in terms of services or products, of the people in your area? Will you get enough business in the area you are planning to put your restaurant business?

A competitive analysis will show you what other restaurant business are in the area and what type of competition they will give you. You can do this by going to the restaurants as a customer, and checking out the menu to see how much they charge for their food and drink. This will help you decide how much to charge for your fare. To start your competitive survey, you should check the phone book and yellow pages in that area that have a restaurant business in the same category as yours.

The type and size of your restaurant business will determine the amount or size of the following:

o What you will need in the line of equipment.

o How many pieces of dishware, glassware, flatware, linens and napkins, you will need.

o Cooler, freezer, and storage size.

o How large your building will need to be.

o How many employees you should hire.

o How much parking you will need.

o What you will need in the line of advertising.

What will you call your restaurant business? The choice of a name should be one that reflects what you sell and will help you sell your goods. You will want all of your customers to be able to pronounce and spell the name to look it up in the phone book, or when writing a check. The name should be more creative than the competition, and represents the type of menu you are offering.

Make sure you are not stepping on someone else, check to see if the name you have chosen has been registered to someone else under a trademark. If it isn’t, make sure that you register the name with your county clerk. You should also check with the federal government to see that there are no trademarks registered through them with the name you have chosen. You can be sued for using an already registered name.

Choosing Ringbearer Gifts Does Not Have to Be A Bear

The significance of wedding rings is best illustrated in people's fear of losing them. There are people who boast of having never removed their wedding ring since their wedding day, though this is sometimes due to changes to their weight since they said, "I do." But really, how important are wedding rings? Moreover, how many times have we heard of what a nightmare it is to lose your ring? We hear stories of people losing their rings in the labyrinth of pipes underneath the kitchen sink. Then, there was the movie "American Wedding," in which wacky Steve Stiffler accidentally feeds the bride's wedding ring to a dog. Clearly, wedding rings are very important. Consequently, even though the ringbearer is one of the shortest members of the bridal party, his is the task of the tallest order. So, when you choose ringbearer gifts, keep in mind the critical role that your ringbearer plays.

The Ringbearer
The use of ringbearers is fairly modern. They tend to be young brothers or nephews of the bride or groom, and usually range in age from 5 to 10. In weddings that are formal, the ringbearer, or pageboy, has one of two different functions. First, the ringbearer might carry the bridal party's rings on a huge white satin pillow. Boys will be boys, and almost anything could happen during his waddle down the aisle. Usually, the best man himself secures the rings, or thread is used to attach the rings onto the ringbearer's pillow.

Another function of the ringbearer is to carry the bride's train, if it is lengthy.

The Basics
Whether the ringbearer totes the rings or holds the train, make him feel special through your choice of ringbearer gifts. For example, consider what your ringbearer likes. Here are some ringbearer gifts that might ring well with him.

Ring Bearer Fun Box Gift: This is decorated to look like a Ringbearer's tuxedo. Inside it is fun games, cookies, and candies.

Ringbearer Baseball Cap: This will remind the boy that he was in the starting lineup of the wedding ceremony.

Space Magic Cookie Pot: This is a bouquet that is packed with cookies and candies. What kid says no to sweets?

Ringbearer Activity Tote Bag: This is a fabric bag with several gift items inside.

Personalized Gifts
Aside from the obvious height difference, kids and adults are not too different from each other. Like adults, kids want to feel special, too. Personalized ringbearer gifts help you do just that. Here are a few personalized ringbearer gifts to consider.

Personalized Baseball: This will make any little leaguer feel like a big leaguer. The ball is mounted on a walnut-finish stand.

Ringbearer T-shirt: This will let your mini lord of the rings remember the special day. How could he not with his name is printed on the shirt?

Personalized Silver Plated Yo-Yo: Give a new twist to the old toy! Each time your ringbearer uses this ringbearer gift, he will remember his walk down the aisle.

Being the ringbearer in a wedding can be daunting for any youngster. Help your ringbearer enjoy the task by giving him a well-thought out ringbearer gift. Carefully chosen ringbearer gifts will make your wedding day one that will always ring a bell in your little ringbearer's mind.